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Private calendars stay useful and private

Authorized administrators can now create named, read-only calendar subscriptions in Events for published public Events, one campus’s services, one ministry’s schedule, or all volunteer services. Each subscription works with Apple Calendar, Google Calendar, Outlook, and other calendars that support iCal subscriptions. Because it is a subscription rather than a one-time file export, future schedule changes appear when the calendar provider refreshes the feed.

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Access that can be changed safely

The private URL is shown only after creation or an explicit Reveal and copy action. Administrators can give every trusted person, display, or external calendar its own named URL, then rename, rotate, or revoke it independently. Rotating a URL immediately disables the previous one. Revoking stops the calendar from updating until an administrator creates a new URL.

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Only the schedule leaves the platform

Shared calendars include published schedule titles, times, locations, and the relevant campus or ministry name. Drafts, registrations, assignments, member names, safeguarding information, and internal notes stay out of the feed. Existing member serving subscriptions receive the same stronger token storage and continue to show only that member’s published commitments. Read the Events and Volunteers guide for setup steps for Apple Calendar, Google Calendar, and Outlook.